Legal Accounts Clerk
- Job Title: Legal Accounts Clerk
- Reporting to: Finance Director and HR
- Salary £24,000.00 - £30,000.00 depending upon experience
- Hours of work: Full-time position Monday to Friday (inclusive) 9.00am – 5.00pm with one hour for lunch
- Based at: 7 Heath Road, Skegness, Lincolnshire
- Start Date: 17th February 2025
INTRODUCTION
This role is integral to the smooth running of the company. The successful applicant will work closely with the Finance Director to deliver the company’s accounting processes.
You will carry out the payment function for the company day-to-day. You must therefore be experienced and confident in dealing with all aspects of the job role as listed below. You must also be confident liaising with colleagues and third parties both in person and by telephone.
You will be someone who can be fully trusted to maintain the confidentiality and security of the company’s financial data.
The role will suit a candidate who:
➢Can multi-task and work well during busy periods
➢Has excellent numeracy skills with ability to pay close attention to detail
➢Has excellent organisational and communication skills
➢Has the confidence and ability to work on your own initiative in a busy and demanding environment
➢Has the ability to also work as a team player, willing to support and assist colleagues with training on accounting procedures when reasonably requested to do so
➢Is willing to continue their training and development by actively participating in the company’s training and development programme if requested to do so
MINIMUM REQUIREMENTS FOR ROLE
In order to be considered for this role, your CV must reflect that you have the following:
1. Minimum of 2 years experience as an accounts clerk
2. A good working history that reflects experience and knowledge of accounting procedures relating to:
2.1 Processing client and office payments, including office account transfers
2.2 Bank reconciliation
2.3 Residual client account balances
2.4 Counsel, expert and third party invoices
2.5 Interest calculations
2.6 Dealing with fee earner queries and requests
3. Be proficient with accounting software
4. Have experience of annual audit and inspection processes
5. Have a good understanding of accountancy rules and regulations, money laundering regulations and data protection
6. Have experience of maintaining client and office accounts
7.Have demonstrable knowledge and experience of working with Microsoft packages
The following is desirable but not essential:
1. AAT Accounting Qualification or equivalent
2. Good in-depth knowledge of Solicitor’s Accounts Rules
THE JOB ROLE
The duties of the role involve the following:
1. Maintaining and checking office and client ledgers and ensuring that information is sent to the accounts case manager system in a timely manner and on a daily basis
2. To ensure all Solicitor Accounting Rules are fully complied with before information is sent to the accounts ledgers.
3. Ensuring the company’s bank accounts and payments match up by performing bank reconciliations
4. Reconciling bank statements and petty cash against invoices
5. Working with the HR Director and external accountants to process staff salaries on a monthly basis and deal with employee mileage payments in conjunction with HR
6. To maintain internal systems of control including filing, computerised records and reporting sheets
7. Producing daily, weekly and monthly financial reports as requested by the Senior Directors
8. Working with the Finance Director and external accountants to submit quarterly and year-end VAT returns
9. Proactively checking and processing all payment requests in a timely manner, and agree payment transfers
10. To proactively check staff billing for errors and work with individual staff members to train them on accounting procedures as needed in order to ensure that
11. To monitor Purchase Ledger and liaise with the HR Director to check payments have been authorised
12. Manage financial obligations to suppliers and other 3rd parties, including liaising with pension providers, accountants and banks and arranging foreign cash transfers where necessary
13. To take client payments either by phone or in person and to take payments to the Bank as needed throughout the week
14. Photocopying and scanning
Experience of the following is desirable but not essential as training will be given:
➢ To check completion statements with relevant team member
➢ To produce management reports as and when requested
➢ Submit digital VAT information on quarterly basis
Start Date
The role will commence on 17 February 2025
Application Process
Please Submit your CV via email to Marie Leary, HR Director: mleary@hodgkinsons.co.uk